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Policies

Volleyball Alberta Policies & Procedures

Concussion Policy & Protocol 
This protocol covers the recognition, medical diagnosis, and management of ATHLETES & TEAM STAFF who may sustain a suspected concussion during a sport activity. It aims to ensure that athletes & team staff with a suspected concussion receive timely and appropriate care and proper management to allow them to return back to their sport safely. This protocol may not address every possible clinical scenario that can occur during sport-related activities but includes critical elements based on the latest evidence and current expert consensus.

Grievances and Appeals 
The purpose of this Policy is to enable disputes with Members to be dealt with fairly, expeditiously and affordably, within Volleyball Alberta and without recourse to external legal procedures.

Preventing Concussions in Volleyball - The Hitting Warm Up
Link to Volleyball Alberta YouTube video. A study in the British Journal of Sports Medicine highlighted that 28% of game related concussions occur during the warm-up. The warm-up is performed in a controlled environment and these head shots and concussions can be eliminated by following a hitting warm-up protocol that does not have any team members or participants inside the opposing court. The video will provide some examples for your team to follow so we can eliminate unnecessary head shots. 

Social Media Guidelines for Athletes, Coaches and Club
These Guidelines provide coaches and athletes with tips and suggestions for social media use. Coaches and athletes are strongly encouraged to develop their own strategy for social media use (either written down or not) and ensure that their strategy for social media use is acceptable pursuant to Volleyball Alberta’s Code of Conduct and Ethics.

Transgender Inclusion Policy 
The Association believes that all individuals deserve respectful and inclusive environments for participation that value the individual’s gender identity and gender expression. The Association wants to ensure that all participants have access to programming and facilities in which they feel comfortable and safe. The Association is committed to implementing this policy in a fair and equitable manner.

Privacy Policy:

Use of Personal Information 2018

Privacy Policy 2018
The purpose of this policy is to govern the collection, use and disclosure of personal information in a manner that recognizes the right of privacy of individuals with respect to their personal information and the need of Volleyball Alberta to collect, use or disclose personal information.

Web Privacy Policy 2018
Privacy of personal information is governed by the Personal Information Protection and Electronics Documents Act (“PIPEDA”). This policy describes the way that Volleyball Alberta collects, uses, retains, safeguards, discloses and disposes of personal information, and states Volleyball Alberta’s commitment to collecting, using and disclosing personal information responsibly. This policy is based on the standards required by PIPEDA, and Volleyball Alberta’s interpretation of these responsibilities.

2019- 2020 Refund & Cancellation Policy

Scouting and Recruiting Policy - 2019/2020 Season

Screening Policy (see Pan Canadian Policy, section below) 

2019-2020 Volleyball Alberta Screening Process
Screening of personnel and volunteers is an important part of providing a safe sporting environment. Volleyball Alberta is responsible by law, to do everything reasonable to provide a safe and secure environment for participants in its programs, activities and events. Volleyball Alberta is committed to fulfilling the duty of care it owes to its members. Police Information Checks should be completed PRIOR to an individual working with a club, athletes, or for Volleyball Alberta.

Volleyball Alberta Screening Disclosure form
Link to a fillable .pdf. Approved as of 2018.  The fillable .pdf form needs to be submitted yearly and is current for 2020. 

Volleyball Alberta Officials (VAO)

VAO Policies and Procedures Manual

VAO Policies and Procedures Manual - Appendices

Pan Canadian Policies (Go into effect beginning the 2020-2021 Membership year)

The Pan-Canadian policies are applicable to Volleyball Canada and the Provincial/Territorial Associations. These policies were approved by Volleyball Alberta and its Board of Directors on July 5, 2020 during the Volleyball Alberta Annual General Meeting (AGM). These policies will go into effect for the 2020-2021 membership year. 

Abuse Policy
Volleyball Canada and the Provincial/Territorial Associations are committed to a sport environment free from Abuse. The purpose of this policy is to stress the importance of that commitment by defining Abuse and educating Individuals about Abuse, outlining how Volleyball Canada and Provincial/Territorial Associations will work to prevent Abuse, and how Abuse or suspected Abuse can be reported to and addressed by Volleyball Canada and Provincial/Territorial Associations.

Anti-doping Policy
Volleyball Canada and the Provincial/Territorial Associations are committed to clean sport in Canada and endorse the 2015 Canadian Anti-Doping Program and the World Anti-Doping Code. The purpose of this Policy is to confirm that Volleyball Canada and the Provincial/Territorial Associations have adopted the 2015 CADP as their primary domestic anti-doping policy.

Appeal Policy 
The purpose of this policy is to enable fair, affordable, and expedient appeals of certain decisions made by Volleyball Canada or a Provincial/Territorial Association. Further, some decisions made during the process outlined in the Discipline and Complaints Policy may be appealed under this policy.

Code of Conduct and Ethics Policy
The purpose of this code is to ensure a safe and positive environment within the programs, activities, and events of Volleyball Canada and the Provincial/Territorial Associations by making Individuals aware that there is an expectation, at all times, of appropriate behaviour consistent with the applicable core values of Volleyball Canada and/or the Provincial/Territorial Associations. Volleyball Canada and the Provincial/Territorial Associations support equal opportunity, prohibit discriminatory practices, and are committed to providing an environment in which all Individuals are treated with respect and fairness.

Conflict of Interest Policy
Volleyball Canada and the Provincial/Territorial Associations strive to reduce and eliminate instances of Conflict of Interest – by being aware, prudent, and forthcoming about potential Conflicts of Interest. This policy describes how Representatives will conduct themselves in matters relating to Conflict of Interest and clarifies how Representatives will make decisions where a Conflict of Interest exists or may exist.

Discipline and Complaints Policy
Individuals are expected to fulfill certain responsibilities and obligations including, but not limited to, complying with all policies, Bylaws, rules and regulations, including the Abuse Policy and Code of Conduct and Ethics. Non-compliance may result in sanctions pursuant to this policy.

Diversity, Equity and Inclusion Policy
Volleyball Canada and the Provincial/Territorial Associations are committed to encouraging diversity, inclusion, equity and access in its administration, policies, programs, and activities. The purpose of this Policy is to ensure that Volleyball Canada and the Provincial/Territorial Associations provides Under-Represented Groups with an equitable range of opportunities to participate in the sport.

Reciprocation Policy
The purpose of this policy is to ensure national enforcement and recognition of all disciplinary sanctions applied by Volleyball Canada and Provincial/Territorial Associations.

Screening Policy
The purpose of this policy is to provide screening procedures for Volleyball Canada and the Provincial/Territorial Associations.

Contact

If you have any questions or concerns about the above policies and procedures, please contact us at info@volleyballalberta.ca